Version: 1.0 Updated On: 22.12.2024
We believe in building trust through transparency. We only collect what’s necessary and relevant to our interactions with you. Protecting your privacy is a top priority for us. We only collect, manage, and use your personal information in accordance with this Policy. We keep your information only as long as legally required or for its original collection purpose. We detail everything below. Apart from that, you can browse our GatePass landing web page anonymously. We cannot identify you unless you create an account and log in to our GatePass app.
If you provide us with personal data of another individual, you hereby represent that you have obtained consent from that individual prior to providing their personal data to us. References to ‘your personal data’ in this Privacy Notice would include such individual’s personal data that you provide to us. This Privacy Notice should be read together with the terms and conditions specific to the products and/or services you are availing yourself of. In the event of a discrepancy between this Notice and such specific terms and conditions, this Notice shall prevail to the extent of such discrepancy.
Decima Global PVT LTD, its subsidiaries and associates/affiliates (hereinafter collectively referred to as “Decima” “GatePass” “us” “we” or “our”) are committed to protecting the personal data of our customers, shareholders, business partners, visitors, employment candidates and employees and the personal data of individuals who work for, or act on behalf of our customers and/or business partners (collectively referred to as “data subject”) that has been provided to us.
Personal Data about Children
If you are under the age of 18, we take it that you have obtained the consent of your parent, guardian or person who has parental responsibility over you before sending us your personal data (for example, your name, address, and email address, etc.).
When processing your personal data, we will ensure that:
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- Your personal data will be processed lawfully and in a transparent manner so that you are aware of all processing activities connected with your personal data.
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- Your personal data will be collected by us only for the purposes listed out below and not further processed in a manner that is incompatible with those purposes.
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- We will only collect personal data that is limited to and required for the purposes listed out below and will not collect more personal data than is required.
Whom Do We Disclose Your Personal Data To
We may disclose your personal data to the event organizers, shareholders, business partners, suppliers, and employees. We do not routinely share or transfer your personal data with any external organizations or third parties. However, where and whenever we share or transfer your personal data, it shall be for the purposes set out under “How do we use your personal data?” Further, we will disclose your personal data if required by any public authority, governmental, regulatory, or fiscal agency where it is necessary to comply with a legal or regulatory obligation to which we are subjected to or as permitted by applicable law.
How Do We Store and Protect Your Personal Data
We may collect and store your personal data in electronic or physical form, depending on the requirement. Such personal data may be stored at our and third-party premises within IT Systems. We endeavor, where practicable, to process your personal data in a safe environment by preventing any unauthorized or unlawful processing of personal data or accidental disclosure, loss, destruction of, or damage to, such personal data. We have implemented various physical, technical, and administrative security measures to protect your personal data and our network from unauthorized access.
How Long Do We Retain Your Personal Data
We will retain your personal data only for as long as such data is necessary for the purposes it was collected for. The retention period for personal data may also be affected by the requirements of applicable laws or a legitimate business requirement. Once personal data surpasses its retention period and if there is no valid reason to retain such personal data, the personal data will be securely disposed of.
For users who wish to expedite the process of data deletion, you may request to permanently delete your account and associated personal data by following this link. Please note that this action is irreversible. Once initiated, all data tied to your account will be scheduled for permanent deletion. The full deletion process may take up to three (3) working days to complete. Upon successful deletion, you will receive a confirmation email to the email address associated with your account. We encourage you to download any data you may require before initiating the deletion process as it cannot be recovered.”
Consequences of Not Providing Your Personal Data
We may require the collection of certain personal data about you, and failure to provide such information may result in us being unable to:
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- Process your application and/or provide you with our products and/or services.
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- Respond to your requests on our products and/or services.
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- Provide access to certain features on our website, weblinks, or digital platforms.
What Are Your Rights
We respect your rights and privacy by taking steps to ensure that your personal data is accurate and up to date. Any inaccurate information that is brought to our attention shall be corrected within a reasonable period from the receipt of a written notification by you of the same sent to us via the contact options below. Any requested amendments may be subject to applicable laws and regulations. We shall make available (to the extent possible) your personal data in our possession or control within a reasonable time and at a reasonable cost. You may request us to stop sending our communications to you by contacting us via the contact details below. These choices do not apply to the receipt of mandatory product or service communications considered part of certain Decima products or services unless you cancel the subscription to our products or services.
By submitting personal data to us at any event, you acknowledge that:
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- You have read and understood this Privacy Notice and agree and consent to the use, processing, disclosure, and transfer of personal data as set out herein.
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- All information and representations provided by you are true and correct to the best of your knowledge, and you have not knowingly omitted any relevant information.
Whom Can You Contact for More Information
If you have any questions or complaints about this Notice or about our privacy and information handling practices, kindly reach out to our information officer via the following methods:
Address: Bakmeegaha Road, Pore, Athurugiriya.
Telephone: + 94777415261
Email: info@decima.lk
Updates to the Privacy Notice
We reserve the right to amend, modify, vary, or update this Privacy Notice, at our sole discretion from time to time, as and when the need arises. The most recently published Privacy Notice shall prevail over any of its previous versions, and the version number and date will be updated accordingly. We have no obligation to inform you of any variations, and you are encouraged to check this Privacy Notice from time to time to stay informed of any changes. You agree to adhere to the terms of the Privacy Notice, including any variations.